Shakespeare Animal Fund (SAF), a 501 © (3) non-profit dedicated to providing financial support for individuals who cannot pay their animals’ emergency medical needs, is accepting applications for board positions. All board members will take part in developing strategy, creating structure and policies and procedures for Shakespeare and will have a report for all physical as well as electronic meetings. Board members will be chosen for the skills and experience the board needs. Shakespeare is the small non-profit in town tackling an enormous challenge, helping those who can’t afford it get medical treatment for their suffering and/or dying pets.
To be part of the Shakespeare board there are financial and commitment requirements. Each board member is required to contribute $250.00 per year (can be disbursed throughout the year or in one or more payments). Each board member must commit to eight hours of work per month and is expected to attend all board meetings when possible. The board meets quarterly, but does have electronic meetings monthly.
All final decisions regarding the operation and growth of Shakespeare will be decided by founder Jennifer Webb, although all board members have decision-making authority. The purpose of this board is to help animals, therefore we ask dedicated individuals who are interested in becoming part of the board to realize egos must be left at the door; saving the lives of injured and suffering animals is the number one reason this non-profit is in existence, and continues to grow. Thank you for your interest.
Here are all board positions including those that are currently filled and those vacant
President: This person leads board meetings, coordinates ongoing executive functions with the Executive Director and is in attendance at all SAF events. He/she will also fill in for the Executive Director when Jennifer is unavailable. The president guides the board in matters of organizational priorities and governance and, along with the Executive Director, develops agendas for board meetings.
Vice President: This person moves into the top position at board meetings if the president is not in attendance and serves as a committee chairperson as needed. He/she also assists the president in board activities.
Secretary: This person maintains all records related to the board and board meetings including taking minutes and ensuring everyone receives board minutes and provides members with materials for review prior to a meeting. Currently this position is filled by Carole Anderson. Carole will resign in July when she leaves the Reno/Sparks area.
Treasurer: This person handles SAF budgeting, accounting and nonprofit finances as well as creates a monthly profit and loss statement. This person is the board’s financial expert and presents the budget to the board for its approval as well as ensures the financial policies and procedures are developed, updated and approved by the board. The treasurer also turns over all documents for SAF’s tax accountant. Currently this position is filled by Julie Wardleigh.
Executive Director: This person oversees the day in day out management of SAF, builds the business, writes grants, serves as the face of SAF within the community and has responsibility for all events and fundraisers, coordinating with Events Coordinator, President and other board members as needed. She sets policy, evaluates the effectiveness of the organization, oversees the board, develops agendas for board meetings, usually in collaboration with the president, and may attend committee meetings. Jennifer Webb assumes this position.
Vet Liaison: This person will interact with all veterinarian offices that Shakespeare serves and personally meets with veterinarians from time to time. Committee members working with the vet liaison will be responsible for picking up donation boxes from vet offices. This position is very important in building good relationships with vets within the community, which is the lifeblood of the organization.
Membership: This person coordinates a membership initiative to create a multi-tiered membership program. Examples could be:
• Chihuahua: $25 a year, and includes membership card and SAF updates.
• Beagle: $60 a year, and includes membership card, SAF T-shirt and SAF updates
• Great Dane: $150 a year, and includes membership card, VIP luncheon, T-shirt, SAF updates and picture in annual SAF calendar
This is an extremely important position because if, for example, only one third of SAF’s 3000 plus mailing list became members at even the smallest level, that would generate an estimated $25,000 per year.
Volunteer Coordinator: This person coordinates all SAF volunteer needs from mailings to supplying volunteers for major fundraisers like Halloween Howl. It requires generating new volunteers, training volunteers on responsibilities, increasing the email list for both volunteer activities and the general data base. The volunteer coordinator also is in charge of creating volunteer committees to oversee special events like table sales prior to fundraisers and community events like Art Paws and the Humane Society dog walk.
Fundraising: This person works with the Executive Director in overseeing all fund raising activities and takes the leading role in Halloween Howl. He/she also solicits the help of a volunteer grant writer.
Corporate Liaison: This person interfaces with the community, raising name awareness and credibility while seeking partnerships, matching funds and sponsorships with corporations in the area. This person represents SAF to the business community and obviously plays a key role in public relations from this perspective.
Attorney at Large: This person will be acting legal counsel, consulting with SAF on any and all legal matters. Currently this position is filled by Doug Fermoile, Es q.
Veterinarian at Large: This member will act as the veterinarian representative of SAF and give insight from the veterinarian community’s perspective as well as serve as an advisor and give additional credibility to the organization. Currently this position is filled by Dr. Calvin Williams, Pyramid Veterinary Services
Public Relations: This person is responsible for all news releases as well as generating media interest (RGJ and Sparks Tribune, radio stations and the three major TV stations). Optional: write small electronic SAF newsletter.
Media: This person will serve as a spokesperson for SAF, generating PSA’s and ultimately being a voice for Shakespeare from a media perspective. This person creates a committee that includes social media experts to work with Facebook, Twitter, Linked In and all other social media sources as well as helping with initiatives such as Pay it Forward for Shakespeare, a social media fund raising project. This position is currently filled by Monica Jaye
Community Outreach: This person will reach into the community, excluding the corporate community, to build alliances such as the school system, the political arena, civic organizations like Rotary Clubs and community events.
Donation/Disbursements Coordinator: This person has an extremely important role within the organization. He/she must ensure mail is picked up minimally once a week, get bills and donations to bookkeeper and write electronic and paper thank you’s to various donors, depending on amount of donation. This job also includes coordinating with other board members on retrieving funds from donation boxes at veterinarians and making deposits and maintaining an updated electronic mail and email list. This can be combined with another board position. Current this position is also held by Carole Anderson.
Note: There will be four face to face board meeting this year as well as electronic board meetings.